The Fort Stockton Chamber of Commerce is actively seeking proposals from catering vendors for their prestigious 2025 Annual Chamber Banquet, scheduled to take place on Thursday, February 27, 2025, at the Pecos County Civic Center. This event, a significant occasion in the community calendar, expects to serve approximately 300 guests, with a guarantee of 250 plates.
Event Details and Catering Requirements: The Chamber of Commerce, a 501(C)6 organization established in 1920, is looking for experienced caterers who can provide a high-quality dining experience that aligns with the event’s esteemed atmosphere. The required menu for the self-service buffet includes a dual entrée of beef and shrimp, two side dishes, a side salad, dinner rolls, dessert, and beverages consisting of iced tea and water. Caterers must also provide all necessary paper goods, cutlery, and other related items like cups, sweeteners, butter, salt, and pepper.
RFP Timeline and Submission Details:
- RFP Published and Distribution Date: January 2, 2025
- Proposal Due Date and Time: January 31, 2025, at 5:00 PM CST
- Decision Date: February 2, 2025
- Final Plate Count Confirmation: February 20, 2025
Interested parties are required to maintain a professional demeanor throughout the event and ensure that all staff are dressed appropriately to match the event’s formal attire. Proposals should provide a detailed menu and a total cost for 250 plates, as well as a per plate price, which are crucial for the selection process.
Instructions for Proposal Submission: Proposals must include the catering company’s name, contact person, phone number, mailing address, and detailed pricing information. Attachments should include a complete menu that fulfills the banquet’s specified requirements. It is important to note that expenses incurred in the preparation and submission of the proposal are the sole responsibility of the vendor, and any incomplete or late submissions will not be considered.
Decision Notification: The chosen vendor will be notified via phone after the decision is made. This ensures clear and direct communication with the successful applicant.
Caterers looking to participate in this opportunity can download the full Request for Proposal (RFP) document directly from the Fort Stockton Chamber of Commerce’s website for all details pertaining to the event specifications and proposal guidelines.
This banquet represents a key opportunity for local and regional caterers to showcase their culinary skills and contribute to a memorable evening celebrating the community and achievements of the Fort Stockton Chamber of Commerce members.
